Kent & East Sussex Railway Company Limited
Annual General Meeting 2025
Notice of Meeting

Notice is hereby given that the 54th Annual General Meeting of the Company will be held at St Mildred’s Church, Church Road, Tenterden, Kent, on Saturday 8th November 2025 at 1.30 pm for the following purposes:

1. To approve the Minutes of the Annual General Meeting held on 2nd November 2024.
2. To receive and adopt the Annual Report of the Directors and the Audited Accounts for the year ended 31st October 2024. An abridged version of the Accounts is sent with this notice. Full versions of the Accounts are available to download from the Companies House, this website, or upon request from the Company Secretary by e-mail or by post. Requests for full versions of the Accounts and other Meeting documents including blank Proxy Forms should be sent by e-mail to companysecretary@kesr.org.uk or by post to Tenterden Station FAO the Company Secretary.
3. To authorise the Directors to appoint Auditors to the Company for the year ending 31st October 2025 and to fix their remuneration.
4. To hold an election of Directors. Under the Articles of Association, David Nibloe, Andrew Papworth and Paul Vidler retire. To ratify the co-option of Julie Wilkinson to the board.
   Other Nominations for the Board of Directors should be received not less than fourteen nor more than thirty-five clear days before the date of the meeting. Any nomination must be supported by six members who are entitled to vote, contain the details needed for Companies House if elected, and a statement from the nominee that he or she would be prepared to serve. Nomination forms can be obtained from the Company Secretary.
5. To approve the proposed changes to the Articles of Association detailed below.
6. Safety Matters relating to the Railway.
7. Any other formal business pre-notified to the Company Secretary.
8. Following the completion of the formal business of the Meeting there will be the customary information session and open forum.

NOTES:

Only Annual Members, Life Members, Joint Life Members, Family Group Members over 18 years of age and Honorary Members of the Company are entitled to attend and vote at this meeting. (Joint Life Members and Family Group Members over 18 years of age have one vote only, to be exercised by the first name on the application form). Any such member may appoint a proxy to attend and, on a poll, to vote in his or her place. Forms of proxy are provided for the use of members who are unable to attend the meeting. A proxy need not be a member of the Company. To be valid, the instrument appointing a proxy and the Power of Attorney or other authority, if any, under which it is signed, or a notary certified copy of that power, shall be deposited at the Registered Office of the Company not less than forty-eight hours before the start of the Meeting.

An audio recording may be made of the proceedings for the purposes of assisting the Company Secretaries to prepare the Meeting Minutes.

Copies of the Accounts and other Meeting papers are available upon request by email or in printed form by post upon request from the Company Secretary.

By Order of the Board

Company Secretary, E-Mail: companysecretary@kesr.org.uk
Kent & East Sussex Railway Ltd., June 2025
Tenterden Town Station,
Tenterden, TN30 6HE

Copies of this notice were sent to Members with the Summer 2025 edition of 'The Tenterden Terrier' in July 2025