THE KENT & EAST SUSSEX RAILWAY COMPANY LIMITED
ANNUAL GENERAL MEETING 2021 – NOTICE OF MEETING
Notice is hereby given that the 50th Annual General Meeting of the Company will be held at St Mildred’s Church, Tenterden, on Saturday 20th November 2021 at 1.30 pm for the following purposes:
- To approve the Minutes of the Annual General Meeting held on 17th November 2020.
- To receive and adopt the Annual Report of the Directors and the Audited Accounts for the year ended 31st October 2020.
- To authorise the Directors to appoint Auditors to the Company for the year ending 31st October 2021 and to fix their remuneration.
- To hold an election of Directors.
- Safety Matters relating to the Railway.
- Any other formal business pre-notified to the Company Secretary.
- Following the completion of the formal business of the Meeting there will be the customary information session and open forum.
Only Annual Members, Life Members, Joint Life Members, Family Group Members over 18 years of age and Honorary Members of the Company are entitled to attend and vote at this meeting. (Joint Life Members and Family Group Members over 18 years of age have one vote only, to be exercised by the first name on the application form). Any such member may appoint a proxy to attend and, on a poll, to vote in his or her place. Forms of proxy will be provided for the use of members who are unable to attend the meeting. A proxy need not be a member of the Company. To be valid, the instrument appointing a proxy and the Power of Attorney or other authority, if any, under which it is signed, or a notarily certified copy of that power, shall be deposited at the Registered Office of the Company not less than forty-eight hours before the start of the Meeting, ie no later than 14.00 on Thursday 12th November.
An audio recording may be made of the proceedings for the purposes of assisting the Company Secretaries to prepare the Meeting Minutes.
Historically, the printing and mailing of the AGM pack has cost the railway in excess of £3,000 and absorbs a significant amount of volunteer effort. For this year’s AGM, we are proposing to make Director nomination forms and the AGM pack available for members to download from the dates specified below. Any member unable to download these documents should request hard copies from the Membership Secretaries.
Nomination forms for Directors wishing to stand for election will be available to be downloaded at the following site https://kesr.org.uk/agm/ from 15th October.
The final agenda and AGM pack including proxy forms, minutes of the 2020 AGM, Report and Accounts for the 2019/20 financial year and details of any new directors standing will be available for downloading from https://kesr.org.uk/agm/ on 8th November.
By Order of the Board
Kent & East Sussex Railway Ltd., Tenterden Town Station, Tenterden,
Kent. TN30 6HE
1st July 2021
As has traditionally been the case, the AGM’s for Tenterden Railway Company Limited, Colonel Stephens Railway Enterprises Limited, Robertsbridge 20/20 Limited and 6619 Limited will be held on the morning of 20th November 2021. Members of the first three companies will be notified direct.
Notice is given that the Annual General Meeting for 6619 Limited will be held at St Mildred’s Church, Tenterden, at 12.00 on 20th November 2021. The same download arrangements as for the KESR AGM will apply for nominations of Directors, the full agenda and AGM pack.
By Order of the Board
1st July 2021